Ovation's Helpful

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Trimester Newsletters! All Updates and newsletters are sent via email to the addresses on your jackrabbit portal.

Registration fees: Each season there is a registration fee. There is a max registration fee per family. Each season there is an early bird rate for registration. ePayment must be set up to register. Registration fees will be processed within a week of registering. Tuition fees: Due Sept 1st, Nov. 1st & Feb. 1st (trimester payments) If opting for Installments, there will be 8 Instalments due on the 1st of each month starting with September 1st) Each trimester is 10 weeks long. If tuition is not received by the time the new semester starts (Sept 1st, Dec. 1st, & March 1st respectively) , your dancer will not be permitted to participate in class. Those students continuing into the 2nd trimester are contracted to pay the 3rd trimester tuition payment whether or not the dancer continues through into the 3rd trimester. Costume & Performance Fees: Due in October (see calendar tab) The cost of all costumes will be emailed and charged to accounts by the end of the previous month they are due. Please see SPRING SHOW section for more information. The performance fees are $40/dancer, with a max of $80/family and include Spring Show Shirt per performer, rehearsal music (via Jack Rabbit) and a digital download link to our professionally videoed spring show. Show link is usually ready to send by early August. There is a drop-off box located to the left of the office window in the lobby to place payment if the office is closed. Please write the dancer’s first and last name on the memo line. Payments can be made on your Jackrabbit parent portal. Jack Rabbit will automatically charge a $10 late fee after the 10th of EACH month there is a past due balance. This starts in October each season. THERE ARE NO REFUNDS FOR TUITION, COSTUMES, PERFORMANCE AND REGISTRATION FEES. There is a $25 fee for each returned payment. Automatic payment will start for the Fall 22/23 season. On your Billing info tab on your portal, set up your "e-payment method" by selecting correct payment method and complete credit card or bank card information. This payment method will be automatically charged on the 10th of each month a charge is due. If you prefer to pay another way, please do so before the 10th to avoid the card/account on file to be charged.

There will be no set office hours except for Wednesdays from 4 to 6 however, payments, forms, etc. can always be dropped in the drop box outside to the left of the downstairs lobby doors or the drop box to the left of the upstairs lobby office window.

In case of an emergency closing, the office will email out a notice to all classes affected. “Ovations DanceStudio (no space between Dance and Studio) Facebook page will also be updated. The Season runs for 30 weeks (Tuesdays this season have 31 weeks) In case of closure due to weather, etc. a makeup day will be scheduled or a similar class will be offered as a make-up.

We ask that visitors not be in the classroom during class. In our experience, a family member’s presence in the classroom during class distracts the dancer and makes the other dancers nervous, especially in the first few months. Please be assured that we will do everything to make your dancer feel comfortable and welcome! Each classroom has a viewing window so you can watch your dancer whenever you wish. We do ask that if there are multiple parents watching through window that you rotate throughout the class time to take turns.

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There are many places to park: The lot across from The Manor Bar and Restaurant is public parking as well as the empty lot on Woodland Terr. Please try to use one of these lots. On street parking does have a time limit. Please read signs carefully. Where am I prohibited from parking? You may not park in Day Care parking lot. Please READ and OBEY street signs and don’t park in residential driveways or block them. Please do not pull up to a park car and drop off in street. This is illegal and very dangerous.

You may not park in Day Care parking lot. Please READ and OBEY street signs and don’t park in residential driveways or block them.

Please use Crosswalks DO NOT DOUBLE PARK/SIT even if it is to drop off quickly. This is not safe and is illegal. DO NOT PARK/SIT within 25ft of any crosswalk. This is not safe and is illegal. (This includes the spot right outside the daycare center. The curb is yellow!) DO NOT MAKE A U-TURN at Ovations corner. U-TURNS at a cross walk are unsafe and illegal. If you must make a U-turn, the Oaklyn Police and Mayor request that you use the intersection at the end of W. Clinton by the School. Those violating such traffic rules will be ticketed. Dancers are not permitted into a classroom unless there is an instructor present. Siblings in the lobby/lounge area must be accompanied by an adult at all times. Please clean up after your children. Every student must complete a medical form in the registration packet and return in to the office prior to the start of classes. The office must be made aware in writing if your child has any special needs or conditions, including but not limited to, medications, allergies or asthma. If at anytime your child’s medical information changes, this form must be updated/resubmitted.

The Spring Show is held at the Beautiful, historical Collingswood Theatre. 315 White Horse Pike, Collingswood, NJ. The Spring Show & Award Show is usually the weekend before Memorial Day Weekend. Please see Calendar tab for current season show date(s). Please see “spring show breakdown” in the Spring Show Packet to confirm which show your dancer(s) routine(s) are being performed.

All Creative, Combo, and most of the Beginner through Intermediate classes will only perform in one show at the end of the season. To accommodate families with two or more dancers in different classes, we try our best to keep same named younger classes (ie: Mini Movers, Creative & Combo) choreography the same, so dancers in our younger classes can switch to the show their sibling is in if possible. Some classes may be selected to perform in multiple shows.

If you do not wish for your dancer to participate in the spring show, please email the studio before October 1st with the subject line "NOT IN SHOW" and please list the exact classes your dancer will not be performing. If we do not receive your email in time you will be responsible for purchasing a costume. All dancers in the show are required to pay the performance fee, which includes a copy of their music sent via email link so your dancer(s) can practice their dance(s), a Show Tee Shirt, a link to the Spring Show video, as well as helps offset the price of the show and to help keep the ticket cost down. This fee is due in October. Please see calendar tab for due dates.

An ODD is any dad, uncle, etc. who would like to participate in the most anticipated routine of the show. In February the sign-up sheet will go up for the dancing dads. Don’t miss out on the most anticipated dancse of the year. The First Top Secret Meeting is always the 2nd Monday in March. We meet Mondays from 8-9pm starting the 2nd weekend of March through May.

We encourage all of our students to practice as much as possible. This year all classes will be sent their music via email as soon as it is ready. (Usually February) We make cuts, speed changes, and special effects to most of our dance music. Having a copy at home encourages them to practice at home. There is no longer an addition cost or order form for practice music. The music is included in your performance fees.

Dress Rehearsals are mandatory. If there is an emergency and your dancer is unable to attend you must contact the office ASAP. Exact dates will be in the Winter Newsletter and the schedule posted in the Spring Show Packet.

On average, all Creative, Combo, and Acrobatic costumes are $70 each. All Jazz, Tap, Ballet, Bendi & Hip Hop Costumes are $80 each*. Each student will receive one pair of stocking per color needed for the show at no additional fee. All costume money is due by OCTOBER along with performance dues. See Calendar tab for exact due dates. There will be a $10 late fee for each month your payment is late. If your dancer is not participating in the spring show or is opting out of performing with a particular class, and a “No Recital” email must be submitted by October 1st, you will be responsible for the full cost of the costumes. Pictures of costumes will be emailed in the Costume Look Book in the Fall *ensemble/competition costumes may be more.

The Spring Show Program/Yearbook includes pictures of every class, as well as pictures of students who place ads. Although you are not obligated to purchase a picture package, we ask that you show up for the class picture so all dancers are represented in the program.

Here’s how it works: Each family will fill out a Ticket Request Form for each Show they wish to purchase tickets. (Tickets can only be purchased for the shows your dancer is dancing in) All forms must then be submitted to the office with full payment by the date indicated in the newsletter/calendar. All forms will be put into a pool and randomly pulled. We will then fill your ticket order and have the tickets available for pick up starting on Monday after the deadline. You are free to purchase as many remaining tickets at that time as well. Tickets are also available for pick up at the dress rehearsals. IF ANY FAMILY HAS AN OUTSTANDING BALANCE AT THE TIME OF SALE, TICKETS WILL NOT BE PULLED UNTIL THE BALANCE IS PAID. NO EXCEPTIONS!!! NO PHONE REQUESTS WILL BE ACCEPTED. Ticket request form will be included in the Spring Show Newsletter.

Our ad campaign will begin in February. Information will be included in the Winter Newsletter. Please see deadline in Winter newsletter. Deadline is strictly enforced to get all the graphic work done before picture day.

Throughout the year we need volunteers to help make the dance season run smoothly. Below are a list of areas we could use volunteers. If you wish to help in any area please fill out a volunteer card and return it to the studio. Set Day: All of our sets we make at the studio. On set day we ask for volunteers, ages 10 and up to help paint, glitter, and build sets/props. *Spring Show Help: *Sign in/out Table*– during whole show. *Merchandise Sales– during whole show. *50/50– during whole show ALL HELP IS APPRECIATED. PLEASE SHOOT US AN EMAIL IF YOU ARE INTERESTED AND WE WILL CONTACT YOU BEFORE THE RECITAL. THANK YOU

Below are the details of our referral program. The new student must have mentioned your name on the referral line of their current season registration form. The new student must still be enrolled through March 1st of that season. Referral points can be redeemed anytime and do not expire.You can save them up for a few years before using them. Credits can be used for the following: 1 Referral Credit : 1 ticket to the spring show 2 Referral Credits : An Ovations tee shirt, or 2 tickets to the spring show 3 Referral Credits : 3 tickets to the spring show 4 Referral Credits : An Ovations small dance bag or 4 tickets to the spring show 5 Referral Credits : An Ovations large dance bag, or 5 tickets to the spring show 6 Referral Credits : An Ovations hooded zip-up, or 6 tickets to the spring show.